How to Teach Kids to Manage Their Own Schedules

Note: I’m using the words “schedule” and “routine” frequently throughout this post because those are the terms we’re most familiar with. But really I’m meaning helping our kids to establish a weekly “rhythm” which insinuates flexibility and freedom within the boundaries for real life to happen. If you’d like to learn more about this concept, I share about creating “rhythms” instead of “schedules” in my book, Plan to Be Flexible.

5 Things to Remember When Teaching Kids About Schedules

1) Make it age-appropriate.

Every child is different, but my view is that if they’re old enough to read well, then they’re old enough to start creating their own schedule. Of course we can give our younger kids (or kids who have never had a schedule) much more help and guidance.

2) Give them freedom within the boundaries.

Here’s something that will shock your kids: Tell them they don’t have to ask for permission to do something if it’s already been outlined in their weekly routine. If it says it’s lunchtime on their schedule, they can start eating lunch without you. If it’s a designated afternoon break time, they can take a break from schoolwork. My kids love this idea! And I was cool with it as long as…

3) Let the routine reflect current family expectations.

We have some standing rules in our house like “No free time until chores and schoolwork are done.” So while we do give our kids freedom to figure out their own day, their routine must live within those confines.

4) Model good routines and goal-setting in your own life and talk about it with your kids (the failures and successes).

When I meet individually with each child to help them create a schedule, I bring a copy of my own schedule to show them how it helps me. They can see how a schedule helps me handle all our family’s responsibilities and even make time for important personal goals like daily Bible reading (TK–LINK) and exercise.

5) Realize it’s a learning process.

This is an experiment! Your child may not follow the schedule perfectly (especially at first) and that’s fine. I honestly don’t follow my schedule exactly because everyday is a little bit different (that’s why I like to think of it as a “rhythm” instead of a schedule). If we get off track, I just keep encouraging myself (and my kids) to grab the schedule and to see where we’re at so we can make it all fit.

7 Steps to Teach Your Child to Set His Own Schedule

1) Take your child on a fun but brief mother-child date.

Ask him to grab a pencil and lined paper and tell him you’re going somewhere special (you’ll want to grab a laptop too if you have one).

Of course you could take him to a quiet corner of the house (if your house has one… mine usually doesn’t!) to work on this. But I like to take my kids individually to a coffeehouse and set up camp there to make it more of a special occasion.

It also helps set a celebratory tone that says, “You’re growing up and I’m so excited for you to have this freedom!” which goes a long way for a kid.

Plus it’s way more fun for anyone to talk about schedules with a yummy coffee drink in hand, right?

how to teach kids to manage their own schedule

2) Help him identify his goals/activities for the year.

Some of these things will be obvious (and perhaps not so glamorous): school, household responsibilities and perhaps sports/music practice.

Some of those activities may be influenced by another sibling (for example, he may have to tag along to his sister’s gymnastics practice on Tuesdays because there’s no childcare for him elsewhere).

Either way, help him list all of this out on a piece of paper.

3) Teach him why a routine/schedule is important.

I tell my kids that a routine is simply a plan to meet our goals placed within the realities of our day. It’s not set in stone, but it’s a framework that turns dreams into accomplishments.

At first, it may seem that a schedule may seem confining, but really, a schedule is a powerful way for us to set boundaries that protect our priorities.

I also share that it becomes easier to say yes or no to certain activities in our lives because we can see on paper if we realistically have the time to make that commitment.

ASIDE: Moms, a child-created schedule like this can also save us future heartache (and quickly end arguments)! If a child asks to participate in a new activity and we have to say no because of time commitments, our kids can better understand because the schedule shows that we literally have no time to add in that new activity. Hurray for (hopefully) less arguing!

Little by little, we need to introduce our kids to the concepts of goal-setting, time management and self control. What better way to do that than to teach them how to create a realistic weekly schedule? Learn a step-by-step method for how your kids can create their own schedules! This scheduling method is easy and adaptable to fit any child, tween or teen!

4) Create a paper version of the schedule.

In the left hand column (before the red line of the paper), write the hours of the day (starting whenever they need to wake up) in half-hour segments. Give each half-hour segment (6:00-6:30, 6:30-7:00, 7:00-7:30, and so on) its own row in the column.

Then across the top, list the days of the week (one for each column).

Next, reserve time for each activity by creating a sectioned-off block of time for each area.

Start by filling in those non-negotiable things that have a fixed start time (school, for example). Then add in chores and other responsibilities. Lastly, show kids where the open spots are and ask them how they’d like to use that time.

(If at all possible, have your kids do this so that they can really feel like this is “their” schedule).

Erase, rearrange and work it until you and your child are happy with how the time is spent.

I always make sure to point out just how much free time they really do have to explore and play if they are able to stay on schedule… because it’s usually a lot (especially for the younger kids!) This alone motivates them to want to start following their schedule!

how to teach kids to manage their own schedule

5) Teach him how to create a simple spreadsheet on the computer and start plugging in information.

Here’s my theory: We do all the puzzle-piece-fitting on that original pencil and lined paper and then we plug it into a computer so it 1) doesn’t get lost; and 2) can be easily and quickly modified.

Routines are always changing because our family’s lives are always changing, right? Make it easy on yourself and your child and keep it on a computer spreadsheet.

That’s why I don’t use some of those adorable printed paper schedules on Pinterest. They’re cute, but they’re not practical for the long haul because they don’t allow you to make modifications.

Anyway, I show the child how to re-create the same document in a computer spreadsheet–how to create the times on the side, the days at the top, and how to create time blocks by merging cells and using color.

I let the child add most of the info into the spreadsheet later on his own time, or, if he’s not old enough to do it independently, we work on it together right then.


6) Post a copy of the schedule(s) in a high-traffic place of your home.

Our schedules hang in the kitchen so that we can all see where everyone is supposed to be at a given moment. It helps us all stay focused and doing our best to work toward our goals throughout the day.

7) Check in with your child regularly to see how the routine is working.

Once the schedule has been created, give it a week or two to see how it’s going. Again, rhythms are always changing, and a routine should serve us, not us serve it.

Ask the child questions like: Do you have enough time for XYZ? Have we added in new things? Do you feel like you’re on track to meet your goals?

Keep helping your child tweak and adjust it as his schedule and goals change. And if you find that the rhythm isn’t working, go back and completely rewrite it!

And that’s it! It’s all a learning process, but teaching your child how to create and manage their own schedule really goes a long way in teaching self-management!

Other Posts on Goal Setting and Life Skills for Kids:

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About Alicia Michelle

As a wife and mom to four passionate kids, Alicia Michelle loves encouraging other moms with practical tips for joy-filled living in everyday life, especially in parenting, marriage, faith and health.Alicia is the owner/editor of Your Vibrant Family; the author of Plan to Be Flexible, The Back to School Survival Manual; and the creator/producer of the "7 Days to a Less Angry Mom Online Video Course,", Christ-Centered Christmas Resources and My Memory Box Organizing System. In addition, she is a monthly contributor for several popular family blogs, including her on Facebook, Twitter, Instagram, and Pinterest.

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